Finance & Operations Associate: Business Operations Division
Are you seeking a career where you can make a difference? If so, this unique opportunity for a Finance and Operations Associate at the Heart Rhythm Society (HRS) may be perfect for you. We are seeking a highly motivated and extremely resourceful administrative accounting professional with exceptional eye to detail and meeting deadlines, and exceptional organizational and communication skills to provide support to our Business Operations Team. This position can provide you the opportunity to work on a wide range of projects, getting the type of experience and exposure that goes well beyond a typical accounting position.
As the Finance and Operations Associate (working collaboratively with the Accounting Manager and the Vice President of Business Operations), you will perform a diverse array of support activities including:
Updating check logs (daily) and monitoring cash flow activities (daily)
Processing credit card, wire, and check receipts for donations, exhibit booth, LOAs and grants in MemberNation
Accurately inputting new or modify existing member or vendor demographic information in MemberNation
Maintaining the filing system of accounts receivable documents
Generating manual invoices at the request of staff and vendors as defined by established department procedures
Assisting with downloading and coding Wells Fargo credit card transactions monthly
Reconciling cash receipts per bank, Client Line, and other third-party vendors
Processing credit card refunds per staff or member request
Processing invoices for payment through Anybill and Great Plains
Preparing weekly check run through Anybill and export data into Great plains via Integration Manager
Ensuring staff and vendors timely submission of invoices and expense reimbursement forms to Finance
Reviewing and ensure accurate coding for all invoices before check run process
Obtaining W-9 forms from new vendors and update Anybill and Great Plains with correct tax information
Assisting in annual preparation of Form 1099 and Form 1042
Maintaining the filing system of accounts payable documents
Assisting with annual audit preparation
Serving as the primary contact person for all Accounts Payable inquiries
Performing month-end, quarter-end and year-end closing activities
Reconciling assigned balance sheet accounts
Maintaining general ledger accounts and prepare journal entries through AP module in Great Plains
Performing monthly variance analysis
Operations and Customer Service
Sorting and distributing mail
Ordering office supplies
Stocking office inventory and snacks
Assisting with vendor deliveries
Maintaining postage, AED, and copy machines
Submitting work order requests to building
Prepping offices/cubicles for incoming and exiting employees
Facilitating daily operational duties as assigned
Serving as a backup for Payroll processing
Qualified applicants will possess a Bachelor's degree and at least 3-5 years of full-time, post-college work experience, ideally as an assistant or associate.
If you are our ideal candidate, you are highly organized, high energy, and productive. You are exceptionally resourceful and organized -- with a fanatical attention to detail. You possess the ability to think ahead and anticipate needs before they arise. You are well versed in email and phone etiquette and are proficient using Word, Excel, PowerPoint, Great Plains, Accounts Payable Software such as Anybill, Financial Reporting Software such as Management Reporter, Payroll software such as ADP and Payroll Network, and Customer Relations Databases such as Sales Force/MemberNation and iMIS.
Most importantly, you are unfailingly enthusiastic and helpful with excellent interpersonal, communication and written skills, you possess a high level of professional maturity, and are eager to learn.
About Heart Rhythm Society
HRS represents more than 5,500 cardiac pacing and electrophysiology professionals in over 70 countries. We are an international leader in science, education and advocacy for cardiac arrhythmias professionals and patients. Our members and partners include clinicians, scientists, industry and government. We promote and advocate for the improved care of patients by supporting research, member education and the design and implementation of optimal health care policies and standards. Our dedicated staff have joined the Society to fulfill its mission of improving the care of patients by promoting research, education and optimal health care policies and standards.
We are proud to offer our employees competitive compensation and a generous benefits package including health insurance, flexible spending, life & disability insurance, transit benefits, a 403(b) retirement plan, paid-time off, flex time and telecommuting, professional development programs and volunteer opportunities. This position will be located at our state-of-the-art office space in the heart of Washington, DC. Learn more about us at http://www.hrsonline.org.
Please submit your cover letter, resume and salary requirements for consideration to firstname.lastname@example.org
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
About Heart Rhythm Society
The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 5,500 cardiac pacing and electrophysiology professionals in over 70 countries.