Looking for the next career step... the next challenge! Are you seeking variety in your day-to-day work… seeking a job that lets you think and strategically plan?
If you love the satisfaction of seeing meetings and events successfully come together, know how to prioritize tasks and your time, have a talent for juggling several projects at a time and like working in a small but very busy office... then you sound like the perfect addition to the Conference Incorporated (CI) Team!
Conference Incorporated, a 30+-year old firm located in Reston, VA providing association, convention, trade show, special event management services, is looking for an individual to be part of a management team responsible for all activities related to event planning for CI’s clients. The type of events ranges from meetings, conferences, trade shows and special events.
The ideal candidate is flexible, able to handle several projects and have strong customer-service skills. The individual would be assigned to and responsible for several client event projects (some corporate and some not-for-profit). Meetings and events range in size from as small as 30 people to 2,000+ attendee conference.
Responsibilities include but are not limited to
Manage client projects for a variety of meetings, conferences and special events.
Develop and track budgets to ensure revenue and expenses are on track and reconcile event bills.
Create Function Book – ensuring all logistical details including room set-ups, audio visual, transportation, housing, and food and beverage for meetings are planned effectively.
Participate in contract negotiations and evaluations with a variety of hotels and vendors.
Participate in the strategic planning process for all meetings and events to ensure continual improvement and quality customer service.
Monitor timelines for each event
Provide customer service to client – building and developing professional relationships
Other duties as assigned to contribute to the overall success of the client and CI.
4+ years’ experience in the meeting planning industry – previous experience with an association or membership organization a plus
4+ years’ experience planning and monitoring budgets for events – must have excellent budgeting skills
Experience with contract negotiations with hotels and vendors
Strong proof-reading, oral and written communication skills
Excellent organizational skills
Comfortable working independently and in a team environment
Must be proficient with Word, Excel and Powerpoint
Must be available for travel (approximately 25%), some evenings and weekends
Want the competitive edge on your competition? These skills will give you that edge:
Working knowledge of marketing best practices for conferences and events
Experience with EventRebels (online registration application)
Experience with MeetingMatrix (room diagram application)
Experience with HTML
Experience with Illustrator or InDesign – for signage or flyers
Additional Salary Information: Interested candidates should submit to HR Manager at firstname.lastname@example.org:
•A resume with cover letter
•To be considered please provide salary expectations.
About Conference Incorporated
Conference Incorporated provides convention, trade show, special event management and association management services to clients around the country. Located in Reston, VA, CI, a 30+ year old firm, is looking to fill a key position.