Administrative Coordinator-Program and Events

The Administrative Coordinator-Program and Events should be energetic with outstanding technical skills to provide excellent customer service to our membership and provide support to the IFDA staff.

Essential responsibilities:

• Provide administrative support for multiple staff members;
• Support staff in assigned project-based work (programs & events);
• Work both autonomously and with direction as needed in collaboration with team; and
• Responsible for coordinating and providing general office services.

Additional responsibilities and duties:

• Assist with event planning and programming;
• Assist with arrangements and handling of logistics for committees or other meetings;
• Interact with the organization’s volunteer leaders;
• Assist where needed in monitoring registrations at Association events for speakers, board members and volunteers;
• Assist, as needed, in uploading information into the conference app;
• Assist where needed with setting up and monitoring webcasts and conference calls;
• Type and edit correspondence and reports;
• File, retrieve and disseminate correspondence and materials;
• Maintain calendars and schedules;
• Make travel arrangements, as needed;
• Answer and direct callers who need assistance;
• Receive guests and deliveries, direct as appropriate;
• Help with the coordination of mailings to our members and other customers;
• Assist Manager, Finance & Administration with resolving maintenance issues with the office and the building;
• Interact effectively and pleasantly with internal and external customers alike;
• Some travel to association events is required; and,
• Other duties, as assigned (please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice).