Who we are The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.
The Fellowship Coordinator is responsible for providing administrative support for the annual APS Fellowship process. Provides quality customer service to members and volunteers primarily via email correspondence, and also telephone calls.
Interacts with unit executive committees and selection committees to coordinate nomination and selection of APS Fellows.
Corresponds with Fellow Committee Chairs to ensure timely and accurate completion of the review and selection
Prepares chair reports for APS Committee on Fellowship review and subsequent list of recommended Fellows for Council approval.
Administers Fellowship nomination system and communicates instructions to selection committee members. Provides canvassing assistance to units.
Maintains recipient and selection committee data.
Maintains APS Fellows Archive.
Monitors email inquiries to fellowship account and nominations submitted via the online system, addressing any issues that arise.
Prepares and sends necessary correspondence for both successful and unsuccessful candidates.
Provides Fellowship certificates to the Secretary/Treasurer of each unit.
Works with the Honors Program Manager to support the planning and execution of 2-4 APS Fellows Receptions per year.
Provides onsite support for APS Senior Management Team and Presidential line for the Fellows Receptions.
Works with the Honors Program Manager to provide administrative support to the APS Historic Sites Committee.
To apply, send cover letter with salary requirement, resume, and a list of professional references to the attention of APS Human Resources via e-mail: email@example.com
APS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. EOE M/F/D/V
Education: BA/BS degree or equivalent work experience.
Experience, Knowledge, Skills and Abilities:
Two years association or honors experience preferred.
Familiarity with relational databases preferred (Salesforce and Nimble a plus).
Proficiency with all Microsoft Office Suite products, in particular Microsoft Word and Microsoft Excel.
Proficiency with Google Docs and other online shared document products.
Strong organization, documentation, and prioritization skills.
Strong written and verbal communication skills.
Excellent attention to detail.
Ability to adapt to quickly changing schedules.
Ability to work well with interdepartmental teams as well as independently.
Position requires some business travel (3-4 times/year) to attend meetings and events as directed by supervisor.
About The American Physical Society
The American Physical Society (www.aps.org) is a non-profit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy and international activities. APS represents 55,000 members, including physicists in academia, national laboratories and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, DC.