AABB is an international, not-for-profit association representing individuals and institutions involved in the fields of transfusion medicine and cellular therapies. The association is committed to improving health through the development and delivery of standards, accreditation and educational programs that focus on optimizing patient and donor care and safety. Our membership includes physicians, nurses, scientists, researchers, administrators, medical technologists and other health care providers located in more than 80 countries worldwide.
The Office Manager is responsible for overarching daily administration of tasks to ensure office operations are implemented in a high-quality manner. Effectively and efficiently stewards association resources. Serves as an association culture champion and ambassador for staff and visitors.
This is a great opportunity if you are:
A highly dedicated professional who is organized and driven by new challenges.
A team player who believes in providing best in class service.
Looking for a work environment that values and promotes teamwork and collaboration.
ABOUT THE ROLE
The Office Manager has primary ownership of the office space, acting as a good steward to champion and support the organization’s culture. Identifies opportunities for improvement and proactively brings solutions forward. This role lives and breathes making the office (including remote staff) reflective of the organizational culture.
Manages the implementation of duties associated with accessing and functioning in the office space. Ensures copiers and printers, copy center areas, mail, office and pantry supplies, open community spaces are operational and well maintained.
Serves as lead point of contact with landlord. Represents the association’s interests, and works proactively to communicate effectively and resolve challenges.
Develop and maintain key vendor relationships. Proactively manage all relationships to ensure AABB consistently receives the best value. Makes recommendations regarding the type and use of vendors to best support the needs of the association.
Completes special projects by organizing and coordinating information and requirements. Works proactively to ensure a positive outcome.
Oversees space allocations and manages projects that ensure most optimal utilization of the space. Manages the relationship with sub-tenants from initiation to conclusion of the engagement.
Maintains elements related to staff operating and information infrastructure. Updates internal communication platforms, ensures appropriate work space setup, signage, and that employees have all associated collateral resources.
Works in coordination with the meetings team to ensure all internal meetings are properly resourced. Ensures conference room(s) is/are set according to specifications. During off peak times, manages the full-cycle rental process of conference suite space.
Responsible for office safety program. Serves as Chairman of the Safety Committee.
Our ideal candidate will have experience working in an office operations environment, preferably at a nonprofit organization. College degree preferred.
You have experience with and comfort in working in a fast paced, team-oriented environment with high expectations.
You have the ability to produce consistently high-quality work, independently and with minimal errors. You are a quick thinker, can effectively solve problems, and determine priorities under the pressure of deadlines.
You can function independently and make sound decisions with limited supervision, with an understanding of when to escalate an issue, accordingly.
You love taking on difficult challenges and finding creative solutions. You stay focused and get results.
You enjoy exploring how to make good things even better.
You think on your feet. You like learning new things, and you can learn quickly. When things change, you know how to roll with the punches.
You pay attention to the details.
You are motivated and driven. You enjoy working on teams. You want to make a difference.
WHY SHOULD YOU APPLY?
We recognize and reward our most valuable asset—our team—with a generous leave and benefits package, and excellent educational and professional development opportunities.
Apply with your cover letter and resume.
AABB is an equal opportunity employer.
EEO/AAP No phone calls please.
About American Association of Blood Banks
AABB is an international, not-for-profit association representing individuals and institutions involved in the fields of transfusion medicine and cellular therapies. The association is committed to improving health through the development and delivery of standards, accreditation and educational programs that focus on optimizing patient and donor care and safety. AABB membership includes physicians, nurses, scientists, researchers, administrators, medical technologists and other health care providers. AABB members are located in more than 80 countries and AABB accredits institutions in over 50 countries.