Professional Education Coordinator

Title: Professional Education Coordinator

Classification: Exempt

Reports to: Executive Director

General description: Serves as senior level support staff for training and other activities of NASACT and administrative contract clients.

Specific Duties

• Provide senior level support and assistance with a specific focus on professional training events.
• Primary point of contact for presenters; gather materials such as bios, headshots and presentations.
• Oversee association webinars, providing technical assistance to speakers and participants.
• Create registration of events in the association management system and manage webpages for training.
• Assist senior level staff with all phases of training events, including development of promotional materials and onsite conference materials, posting materials to conference mobile app and/or web page, and providing onsite assistance.
• Oversee audio/visual operations for onsite events, including setup and breakdown of AV equipment.
• Serves as the main point of contact with the onsite AV staff at the venues.
• Develop and manage the conference mobile app for the NASACT Annual Conference, and other conferences as assigned.
• Manage and oversee the process for event evaluations and continuing professional education (CPE) requirements. This includes developing, compiling, storage, and distribution of CPE certificates and evaluation forms.
• Utilize the association management software to maintain accurate and current member database, run queries, and produce regular training event reports and name badges (where applicable).
• Manage compliance with CPE requirements prescribed by the National Association of State Boards of Accountancy.
• Oversee the association’s training seminars program and operations of any online learning systems.
• Assist with annual dues process, including production of invoices.
• Assist communications manager with annual Hall of Fame program, including developing the annual video.
• Provides support and works closely with conference manager on onsite event planning related to sessions.
• Serve as a liaison for committees, subcommittees and groups as assigned.
• Assist with association surveys, including books produced by NSAA and NASC. This includes compiling and analyzing results by running queries and producing reports.
• Assist staff with help desk-type IT issues, including basic software implementation and questions.
• Write minutes during meetings and conference calls as requested.
• Draft e-mails, letters and other correspondence to members as necessary.
• Serve as first back up to the administrative assistant and perform other duties as assigned.

Related knowledge, skills and abilities

• Knowledge of association management, committee operations, etc.
• Excellent communication skills and ability to work closely with association members and colleagues at all levels of government and the private sector.
• High quality customer service skills and professional demeanor.
• Proficient in Microsoft Office Suite, with emphasis on knowledge in Word, Excel and PowerPoint.
• Working knowledge of Adobe Suite software.
• Excellent organizational and project management skills.
• Ability to communicate in a clear, concise manner in both verbal and written forms.
• Basic knowledge of HTML and rules and standards for website development and maintenance.
• Flexible attitude and ability to perform multiple tasks in a deadline-oriented environment.
• Ability to analyze and solve problems.
• Attention to detail and accuracy.
• Must exercise initiative and exercise leadership to complete projects.
• Should be adaptable and willing to make changes when required.
• Willingness to travel on a limited basis.