Coordinate the solicitation, collection and compilation of all documentation required for all STS educational programs to ensure compliance with the Accreditation Council for Continuing Medical Education (ACCME) and American Medical Association (AMA) requirements of accredited CME providers. Facilitate conflict of interest resolution as needed. Assist the Senior Manager for Education in program planning and implementation of activities.
Primary Duties and Responsibilities
Compliance and CME Data Collection
Create CME data collection outlines that correlate with the various CME activities offered by STS and share this with the staff responsible for the specific activities.
Coordinate the solicitation of conflict of interest forms from all individuals involved in planning, authoring, or teaching as part of STS educational programs for which CME is offered.
Work with the Governance Coordinator to ensure that relevant leadership conflict of interest forms are included in relevant activity files.
Compile documentation for individuals who report a possible conflict situation – attaching a record of the resolution or lack of resolution of the conflict consistent with STS policy.
Generate and accurately compile all documents for every educational activity file sponsored by STS per ACCME compliance requirements.
Work collaboratively with all departments of STS involved in educational activity planning and implementation to ensure that all necessary compliance documentation is submitted for the activity in a timely manner.
Calculate and recommend to the Education Manager and Senior Manager for Education the maximum amount of credit available for individual educational activities.
Assist all departments of the Society in the development and implementation of educational activities.
Staff Workforces and Task Forces as assigned in support of the development of educational activities.
Assist in the development of the ACCME Annual Report and ACCME Self Study reports.
Create follow up surveys for each stand-alone course and for the Annual Meeting.
Create certificates for all stand-alone courses and coordinate with the E-learning team to upload them to the LMS.
Correspond with the Workforce on Clinical Education about industry and non-industry endorsements, and coordinate the development of an agreement for each approved activity with general counsel and the executive director.
Complete and submit applications to outside accrediting CE providers for educational courses.
Review applications, calculate credit, coordinate certificates, and ensure ACCME compliance for co-sponsored activities.
Assist in RFP development, research potential vendors, and organize/participate in demos for potential vendors.
Assist in deliverables for Annual Meeting Online.
Perform other duties as assigned.
Bachelor’s degree in education or a directly related field is required.
One year of education or membership association work experience with demonstrated experience working with accreditation or compliance guidelines required (experience with ACCME and AMA guidelines strongly preferred).
Essential Skills and Abilities
Excellent written and oral communication skills
Proficiency with Microsoft Office products
Excellent organizational, planning, and follow-through capabilities; attention to detail
Ability to multi-task and manage several projects simultaneously
Ability to develop and maintain positive working relationships with co-workers, volunteer leaders, other organizations, and industry contacts; tact, diplomacy, and good judgment
Positive attitude in the workplace
Flexibility and adaptability to changing daily activities and schedules
Ability to travel, as necessary
Energy, creativity, initiative, eagerness to learn, and professionalism required. Candidate must exemplify the STS Core Values of Quality, Innovation, Professionalism, Inclusiveness and Teamwork.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
About The Society of Thoracic Surgeons
The Society of Thoracic Surgeons is a rapidly growing not-for-profit organization representing more than 7,500 surgeons, researchers, and allied health care professionals worldwide who are dedicated to ensuring the best possible heart, lung, esophageal, and other surgical procedures for the chest. Founded in 1964, the mission of STS is to enhance the ability of cardiothoracic surgeons to provide the highest quality patient care through education, research, and advocacy.
With a staff of 65+ dedicated employees, STS is headquartered in Chicago’s Streeterville area with another office in downtown Washington, DC. The STS staff strives for excellence, while upholding the staff core values of respect, teamwork, innovation, quality service, and ownership.
Through the STS National Database, the Society has demonstrated its leadership in collecting and analyzing surgical outcomes data in order to improve patient treatments, quality of life, and long-term health.