The Government Affairs/PAC Coordinator assists the Government Affairs Department to facilitate all Government Affairs and related functions of USA Rice. Coordinates with the Finance Department & Government Affairs Department on the administration of the USA Rice Political Action Committee (PAC). Serves as a key member of the Government Affairs staff in a research and support role. Vital to the planning and execution of USA Rice PAC fundraising, event planning, and meeting facilitation. Position requires personal contact with USA Rice members and staff, Members of Congress and their campaign staff, industry stakeholders, affiliated PAC managers, and others as needed.
POSITION RESPONSIBILITIES include, but are not limited to: Monitor, research, and write reports on legislation and regulatory activities of interest to the rice industry. Manage PAC activities including: staffing the PAC Board of Directors, working with the Finance Department to ensure accurate and timely filing of FEC reports, filing of lobbying disclosure LD-203 reports, maintaining the PAC contribution database, development and planning of USA Rice PAC fundraising events, and providing regular updates to PAC Board.
Government Affairs Responsibilities:
Support lobbyists and other coworkers with legislative research and tracking. Follow legislative and current events to identify and stay abreast of issues impacting the U.S. rice industry.
Assist with creation, development and execution of annual legislative events, including the annual Government Affairs Conference. Coordinate and manage marketing, logistical details and oversee volunteers to assist in event implementation plan.
Promote member political involvement activities including crafting grassroots action alerts and issue updates.
Attend and cover legislative or regulatory hearings and events as required.
Foster and maintain relationships with key organization leaders, state association staff, and other staff to achieve USA Rice’s legislative agenda.
Plan and coordinate fundraising events for the PAC.
Create and implement customized solicitation campaigns to raise PAC funds and identify new audiences for PAC involvement.
Develop and distribute issues briefing papers to key stakeholders and provide regular updates to PAC members on activities, issues, and elections.
Work closely with the Finance Department to manage the receipt and disbursement of PAC funds in accordance with campaign finance laws.
Establish and track annual budget for PAC contributions and maintain the PAC database.
Plan and prepare for PAC board meetings and conference calls and produce PAC analysis reports to illustrate trends in member contributions. Deliver presentations to the PAC Board.
Foster and maintain relationships with campaign staff and fundraisers to improve effectiveness of the PAC.
Provide administrative support to the Government Affairs staff on matters such as scheduling, travel and expenses, campaign finance and lobbying disclosure.
Create and edit correspondence, presentations and briefing materials; draft letters to Members of Congress and high-level government officials.
Coordinate internal and external meetings/events, including with government officials and their staffs.
Manage the database of advocates for grassroots engagement and serve as point of contact for questions.
Assist with completion of necessary reports.
Assume other responsibilities as requested in support of the office goals and objectives.
Evening and/or weekend responsibilities will be required as needed; some travel will be required.
Excellent organizational skills
Ability to multi-task and prioritize work assignments
Strong communication and interpersonal skills
Excellent writing skills
Project and event management skills required with great attention to detail, and strong work ethic
Knowledge of federal campaign finance laws and the legislative process
Experience with Microsoft Office Suite and CRM or CRM-type databases
Bachelors’ Degree required.
2-3 years of governmental affairs work experience in a congressional office, state or federal agency, trade association, or agriculture organization.
Must have knowledge of federal campaign finance laws and the legislative process. Knowledge of and/or experience in the agriculture industry is desirable.
Self-motivated and team oriented, with a positive, energetic and adaptable personality, with a go-getter attitude and an interest in politics.
Some travel required, both within and out-of-state, including some overnight stays. Work outside normal schedule is required as needed.
WORKING CONDITIONS AND/OR PHYSICAL REQUIREMENTS:
Attendance at meetings outside the office, in Washington, DC, rice-growing and other states.
Physical ability to work on a computer at a desk for long periods.
It is the policy of USA Rice not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation or identity, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.
In addition to federal law requirements, USA Rice complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.
Additional Salary Information: Compensation will be competitive and commensurate with the successful candidate’s experience and includes a full benefits package.
About USA Rice
USA Rice is the global advocate for all segments of the U.S. rice industry. Our mission is to ensure the health and vitality of a unified U.S. rice industry by advocating on behalf of farmers, millers, merchants, and allied businesses.