The Accountant II, Accounts Receivable position is responsible for the full life cycle of the accounts receivable process, ensuring all payments are accurately recorded and reconciled.
Maintain accounting module within Association Management System (NetForum); assist and validate product set up
Prepare monthly cash receipts and AR activity journal entries
Set up, reconcile, and close batches
Post monthly transactions in accounting system (Microsoft Dynamics SL)
Monitor and reconcile deferred income
Reconcile general ledger accounts
Investigate and resolve all discrepancies discovered during reconciliation process
Prepare monthly variance analysis for balance sheet accounts
Record and reconcile outsourced vendor transactions for subscriptions (Turpin), book sales (Books International) and registration (Experient), including bank statements, check deposits, and GL entries
Ensure compliance with internal policies and external regulations
Create invoices, as needed
Process and record online checks, cash deposits, charge backs and manual credit card transactions, as needed
Follow up on outstanding customer payments, as needed
Handle special customer billing processes, such as Exostar, WAWF, SAM, Transcepta
Assist with various financial reporting tasks
Maintain thorough documentation for all activity throughout the year to meet external annual audit requirements and respond to auditor’s request for information
Assist staff with questions, as needed
Accounts Receivable Capacity
Customer service mindset
Technical Systems Capacity
No direct reports.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and bookshelves.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle paper and type; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position. AIAA’s normal work week runs Monday through Friday and consists of 37.5 hours or 7.5 hours per day. Normal business hours are 9:00 a.m. – 5:00 p.m. Monday through Friday. The time band during which an employee may schedule to begin work is between 7:00 a.m. and 9:30 a.m. The time band during which an employee may schedule to end work is between 3:00 p.m. and 6:00 p.m. Additional information is available in AIAA’s Flextime/Work Hours Policy. This position may require long hours and weekend work.
Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
Required Education and Experience
Bachelor’s degree and 5 years of accounts receivable related experience.
Experience with Association Management System and Financial Accounting System
Competency in Microsoft Office 365 tools
Preferred Education and Experience
Degree in business, accounting or computer science; experience with non-profit accounting
Experience with Association Management System (NetForum) and Microsoft Dynamics SL financial system
Internal Number: 2019-12-009
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