SEVEN12 Management (SEVEN12) is a full-service, association management firm providing programs, services and support for its client associations and their members. Currently SEVEN12 is seeking an energetic and detail-orientated Events Coordinator. This position will work directly with SEVEN12’s meetings department, providing key support for SEVEN12 client events and board relations.
As SEVEN12’s Events Coordinator, the right candidate will assist with meeting logistics and planning as well as board relations and management. This position will also be responsible for helping to oversee registration, meeting logistics and on-site support, and will work in partnership with SEVEN12’s marketing department.
Helps coordinate multiple conferences and conventions for SEVEN12 clients and assists with BEOs, resumes, hotel specs, meeting logistics and other planning needs
Helps coordinate food and beverage requirements, room sets, audio visual needs, room blocks and other planning coordination efforts
Coordinates travel for client conferences including airfare, hotel, logistics
Coordinates materials for all conferences, including signage, gifts, badges, awards, handouts, promotional collateral, etc.
In conjunction with SEVEN12’s Sales Development Manager, assists with exhibit and sponsorship needs including marketing, tracking and managing booth placement and sponsorship sales and collateral
Oversees shipping and collateral production: manifests; shipping company logistics, outreach, and scheduling
Handles speaker logistics: travel, program, printing materials, shipping, etc.
Attends conferences and events and provides onsite support
Oversees other meeting needs as deemed appropriate
Serves as planner for multiple board meetings and assists with onsite logistics
Assembles all board materials and relevant activities to ensure successful events
Drafts and edits board minutes and other communications
Other board duties as deemed needed
Qualifications and Expectations
A Bachelor’s degree is preferred with a minimum of 1-2 years of experience in the fields of meeting planning, associations, support services and/or other relevant experience. The ideal candidate will possess a fun-loving attitude with seemingly impossibly high expectations. S/he will have a passion for event planning and customer service and working toward a common goal with the entire SEVEN12 team. This person should be energetic, annoyed with mediocrity, open-minded, positive, and feel energized and excited to fix issues when things go wrong (and things always go wrong). This position requires the ability to operate independently in an often demanding and changing atmosphere, while fulfilling responsibilities in an accurate and timely manner, with a supportive and professional attitude. The successful candidate must possess the ability to move between tasks and clients easily and attention to detail is the most important trait for success with this position. Other requirements include experience with business operations and computer systems (including databases, spreadsheets, word processing, budget & financial management); strong writing and verbal skills; ability to provide excellent customer service (by phone, online and in person); and, strong organizational abilities. Experience working with associations, association management companies, and/or board of directors is a plus. Travel is required with this position.
To apply, please submit a cover letter and resume with salary requirements to Vice President of Operations Amy Luckado at firstname.lastname@example.org. No phone calls please. SEVEN12 is an equal opportunity employer.
About SEVEN12 Management
SEVEN12 Management is a full-service, professional association management firm providing all of the programs, services and support necessary to ensure the growth and development of its association clients and its members.