Do you want to work where you can apply your exceptional experience and focus in a mission-driven Society?
Are you looking for the opportunity to stretch and focus at the same time?
Would you love to work with a smart, collaborative, committed team in a fully virtual environment?
If the answer is yes to the above, this position might be right for you!
The American Society of Colon and Rectal Surgeons (ASCRS) is searching for a highly experienced governance professional to manage and enhance the busy governance administration and operations of the ASCRS Executive Council, and the Board of Trustees of its affiliate, the Research Foundation of the American Society of Colon and Rectal Surgeons. The position requires a versatile professional who combines administrative know how with significant experience in good governance practices and a member-first approach. Our Governance and Grants Manager will display excellent judgement and discretion while working in close collaboration with the Executive Director, Associate Executive Director and member leaders. The position reports to the Associate Executive Director with staff support from the administrative team.
Who is ASCRS?
The American Society of Colon and Rectal Surgeons (ASCRS) and its affiliate, the Research Foundation of the American Society of Colon and Rectal Surgeons, is a vibrant, collegial and highly respected community of health care professionals who have been dedicated to advancing the understanding, prevention and treatment of disorders of the colon, rectum and anus for nearly 125 years. ASCRS represents approximately 4,000 physicians and other health care providers interested in the specialty of colon, rectal and anal surgery. We provide members the opportunity to network and attend educational sessions to hone their skills and expand their contacts. For more information about our organization please visit us at www.fascrs.org. ASCRS is moving from its current association management company, to independent status as a direct employer, with a target date of April 1.
What is the Opportunity?
The governing bodies of ASCRS and its affiliate Foundation are primarily responsible for determining the strategic plan and annual deliverables that allow ASCRS to advance the understanding, prevention and treatment of disorders of the colon, rectum and anus. The Governance and Grants Manager coordinates with officers, staff and stakeholders to ensure that administrative preparation and follow up for successful meetings held via teleconference and in person is thorough and timely. In addition to supporting the Council and Board, the Manager handles grant administration responsibility for a range of grant opportunities made available by the Research Foundation and staffs several committees.
Key responsibilities include:
Serve as a key staff liaison to the ASCRS Executive Council, and the Board of Trustees of its Research Foundation affiliate. Support the development and e-distribution of the meeting schedules (teleconference and in-person), agendas and agenda materials, reports and supplemental materials. Handle arrangements for invited speakers. Serve as staff lead for the Executive Council and Foundation Board of Trustees online communities (Higher Logic).
Attend the meetings and take the minutes. Work with the elected Secretary to manage the edit and approval process for minutes.
Assure that conflict of interest disclosures are updated as required and available.
Respect confidentiality and demonstrate discretion appropriate to the circumstance.
Support the annual orientation process for elected leaders, and the annual in person visit with elected leadership and the staff team.
Assist with staffing the Society and Foundation nominations processes to ensure timely completion of all nomination activities.
Develop and maintain effective working relationships with member leaders at all levels of ASCRS and the Foundation. Build collegial and productive relationships with member leaders in key partner organizations.
Track and report on implementation of approved leadership actions. Assist the Council and the Board in communicating actions and activities of the Society and the Research Foundation as directed. Work closely with the Marketing and Communications department and other teammates on the development and distribution of information resulting from the Council and Foundation Trustee actions.
Maintain the compendiums of Council and Trustee actions. Work with the Executive Director, Associate Executive Director and others to update and maintain current Society and Foundation policies and procedures. Offer recommendations for policy improvements and review of related procedures.
Serve as lead resource to staff for meeting agenda preparation, policy, procedure and actions taken by the Executive Council and Trustees. Remain current on strategic plan goals, policies and procedures critical to effective governance.
Ensure the accuracy of information on elected leaders in the association management system (iMIS) and on the website.
Develop, manage and report (as needed) on the annual budget for assigned responsibilities.
Identify and maintain historic files and documentation to be housed in the Society’s archives established at the University of Wisconsin Parkside.
Assist with coordination of activities supporting the Annual Business Meeting, including script preparation.
Provide onsite support during ASCRS Annual Meeting.
Serve as staff liaison for the Governance, Residents and the Young Surgeons Committees for the Society; and the Research and the Young Researchers Committees for the Foundation. Provide staff support to Council and Board task forces as assigned.
Foundation Grants Program
Manage administrative support for the Research Foundation grant program. With the Foundation President and Chair of the Research Committee, confirm the annual schedule for funded grants and keep the information current on the website.
Work with Marketing and Communications colleagues, the Trustees and the Foundation committees to publicize the grant opportunities.
Confirm submission of required documentation, track and report on the status of applications, observe strict confidentiality procedures to ensure blind review by the Research Committee.
Work closely with the Research Committee Chair to arrange for committee meetings to conduct grant review and voting.
Create and manage correspondence with successful and unsuccessful grant applicants.
Work with the grantees, their institutional representatives, the Associate Executive Director, the Research Committee Chair, the Foundation President and legal counsel (when necessary) to ensure proper contract development and acceptance. Comply with reporting guidelines and issuance of funds.
Prepare letters of notification to all grant applicants and maintain files for each grant awarded.
Respond to inquiries about the Foundation grant programs.
Society and Foundation Donations
Oversee the administrative process to record donations and produce reports and draft, obtain approval and send acknowledgement letters to Society and Foundation donors.
Coordinate the Research Foundation’s “Meet the Challenge” fundraising activity traditionally held during the Society’s Annual Scientific Meeting. Prepare and secure all sign offs for signage, ribbons, and booth materials for the Research Foundation. Work with Marketing and Communications colleagues, the Trustees and Foundation committees to publicize the annual fundraiser activity.
Manage the annual awards selection processes including notifications, announcements, and recognition for the Mentor, and the Works in Progress awards from the Young Researchers Committee.
What qualifications are needed?
BA/BS degree or equivalent experience and at least 5 years of governance experience supporting boards, committees and task forces, and applying best practices, preferably in a health care society or other member-governed association. CAE preferred.
Experience working in a small team environment wearing multiple hats. You are flexible and understand the importance of being nimble in a small organization.
Strong collaboration skills across all levels. You possess leadership qualities including empathy and accountability that allow you to form positive relationships with internal and external stakeholders.
Ability to address/resolve member leader issues quickly, using a clear, thoughtful manner and “member first” service perspective. Excellent interpersonal and organizational skills.
Highly proficient in the use of Microsoft Office products. Intermediate to advanced experience with iMIS or other AMS. A digital citizen with strong knowledge of Word, Excel and PowerPoint, Googledocs, Drop Box, TeamWorks, teleconference platforms and other similar project tools. Experience with web editing.
Creative and innovative with the ability to work efficiently and meet deadlines. You are naturally curious and comfortable tackling a new responsibility with a minimum of oversight.
Ability to travel up to 20 days a year to ASCRS and Foundation meetings.
What's in it for you?
Virtual office/work at home with one day a week co-work option for persons located in the Chicago area.
Short and long term disability insurance.
Life and AD&D insurance.
401(K) plan with employer match.
Generous PTO, holiday and comp time.
The American Society of Colon and Rectal Surgeons (ASCRS), and the Foundation of the American Society of Colon and Rectal Surgeons is an Equal Opportunity Employer
Internal Number: 004
About American Society of Colon and Rectal Surgeons
The American Society of Colon and Rectal Surgeons (ASCRS) and its affiliate, the Research Foundation of the American Society of Colon and Rectal Surgeons, is a vibrant, collegial and highly respected community of health care professionals who have been dedicated to advancing the understanding, prevention and treatment of disorders of the colon, rectum and anus for nearly 125 years. ASCRS represents approximately 4,000 physicians and other health care providers interested in the specialty of colon, rectal and anal surgery. Visit us at www.fascrs.org. Please note that ASCRS is moving from its current association management company to independent status as a direct employer, with a target date of April 1. Candidates should not contact the management company.