The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.
Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).
Title: Accreditation Administrator
Department: Department of Sponsoring Institutions and CLER Program
Reports To: Executive Director, Institutional Accreditation
Work Schedule: Full Time
The Accreditation Administrator supports the work of multiple Review Committees in their review and accreditation of graduate medical education (GME) programs. The Accreditation Administrator is responsible for coordinating interim program requests; serving as a resource to GME program staff members and residents/fellows on accreditation issues; and supporting Review Committee administrative activities. Successful performance of the job duties requires comprehension of accreditation policies and procedures, the ability to recognize and use precedents, attention to detail, and responsiveness.
Primary Duties and Responsibilities
The Accreditation Administrator monitors interim requests from programs and ensures appropriate follow-up, which includes:
Appropriate processing of interim requests in the Accreditation Data System (ADS), including requests for changes to participating sites, the number of residents/fellows in a program, and the program director.
Monitoring and ensuring appropriate handling of correspondence with programs regarding interim requests.
Coordinating review of interim requests by Review Committee members, as necessary.
Communicating interim request decisions to programs via ADS.
Maintaining accurate records of interim requests, via multiple modalities.
The Accreditation Administrator serves as a resource to ACGME-accredited programs, including program directors and coordinators, providing basic information about the accreditation process (e.g., interim requests, upcoming Review Committee meeting dates and timelines, location of information on the ACGME website).
The Accreditation Administrator performs several activities to support the workflow of the Review Committee staff, including:
Organizing conference calls and/or online meetings between Review Committee staff and Review Committee members.
Providing support to subcommittees as needed.
Performing additional duties as assigned.
Education, Knowledge, Skills, and Abilities
Bachelor’s degree or equivalent skills and experience strongly preferred.
Previous experience in the medical education field, a medical society, hospital administration, or a similar setting desirable.
Strong interpersonal, verbal, and written communication skills.
Demonstrated customer-oriented approach to both internal and external communication required.
Superior administrative, organizational, and workflow management skills, as well as proven project management skills required.
Strong attention to detail, accuracy, and follow-up required.
Demonstrated ability to work independently with minimal supervision required.
Demonstrated good judgment, common sense, and dependability required.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Pro required.
Keyboarding skills of at least 45 wpm required.
Ability to anticipate and troubleshoot problems required.
Enthusiastic team player with a strong work ethic and demonstrated flexibility preferred.
Must be deadline-oriented, skilled in working under tight timelines, and comfortable balancing multiple projects and priorities simultaneously using a flexible approach.
The Accreditation Administrator position requires significant use of standard office equipment, such as a personal computer, keyboard, mouse, copier, telephone, etc.
Most of the work of the Accreditation Administrator is done in the Chicago office of the ACGME with the typical physical demands of an office environment. Due to COVID-19, work will be completed remotely at the present time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the Accreditation Administrator position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of either position.
While performing the duties of the job, the Accreditation Administrator:
Will frequently be required to participate in meetings via Zoom or other video conferencing platforms. Note, this is particularly relevant while working remotely.
Will frequently be required to sit in meetings for long periods of time.
Will frequently be required to sit and work for extended periods of time at a computer terminal using various computer programs and other computer tools.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer
About Accreditation Council of Graduate Medical Education (ACGME)
The Accreditation Council for Graduate Medical Education (ACGME) is a private, non-profit, professional organization responsible for the accreditation of nearly 9,000 residency education programs and about 700 institutions that sponsor these programs in the United States. Residency programs are responsible for educating over 116,000 resident physicians in 135 specialties and subspecialties. The ACGME's mission is to improve health care by assessing and advancing the quality of resident physicians’ education through exemplary accreditation.