Conference Administrative Assistant

Job Summary

Under the direction of the SMA Program Chair, this person will be responsible for assisting with the organization and facilitation of administrative details associated with the SMA conference program. He/she will perform a variety of administrative, coordinating and logistical services in support of the Program Chair.

Primary Duties or Responsibilities

The Conference Administrative Assistant is the primary contact to provide support services to the Program Chair. By assisting with administrative tasks, the Program Chair can focus on the overall goal of developing and conducting the SMA Annual Meeting, a world-class scholarly conference on the topic of management. Expected weekly time commitment varies based on the time of year.

Tasks may include, but are not limited to:

• Act as a contact point for all communications regarding the SMA conference.
• Email communications with reviewers, track chairs, and session presenters.
• Respond to all incoming communications regarding the conference.
• Develop marketing/social media communications, subject to chair approval.
• Coordinate with conference coordinator, executive director, communication coordinators, chief information officer, and other SMA volunteers and leaders.
• Complete administrative tasks using the X-CD submission software (orientation and training to be provided.)
• Handle all routine correspondence (e.g. thank you letters and reminders).
• Assist with the preparation of the PDF conference program.
• Complete other conference-related tasks as assigned by the Program Chair.
• Attend the annual conference to support on-site coordination (preferred).