The Membership Project Manager is responsible for developing and managing systems/processes for the successful initiation, execution, monitoring, and closure of all membership projects. This position will work with project sponsors, the membership project specialist, and liaise with interdepartmental stakeholders to ensure project goals and objectives are accomplished. Additional oversight includes ensuring committee reports, data requests and other administrative tasks related to the Office of Membership Development are completed in a timely and accurate manner through the direct supervision of a Project Specialist.
Draft a project toolkit or project-scheduling tool as a strategic resource at the initiation of all existing and new membership programs/event. Schedule and assist with the implementation of cross-functional kick-off meetings to help set project goals (when necessary), staff roles and responsibilities, timelines (via a Gantt chart) and outcomes – 20%
Provide ongoing project support to ensure milestones are completed in a timely manner and stated outcomes are achieved through coordination of staff resources including working with project sponsors, project specialists, interdepartmental stakeholders and external vendors – 25%
Develop, maintain and report on a master schedule for all membership projects to ensure that the team is meeting deadlines and outlined performance measures – 5%
Oversee and assign tasks for the Membership Project Specialist including providing coaching and guidance on work product for direction and improvement. Manage and approve time for team members in Kronos Time Reporting System and work with the Chief Membership Development Officer to conduct performance appraisals and periodic reviews throughout the year - 15%
Manage the planning and implementation of Temple support programs including dues notices, Ladies dues cards, quarterly Board reports, and Temple framework projects, e.g. hospitality contract templates – 20%
Participates in the planning, implementation and evaluation of identified strategic operations and activities to support the Office of Membership Development. This includes managing special projects assigned to support membership programs – 10%
Develop, implement and evaluate systems and processes for Temple and Noble inquiries related to membership development and oversee allocation of support / resources to address these requests. This includes creating processes for ongoing administrative support in the areas of shipping, mailings, daily mail distribution, meeting requests, supply orders, answering emails and processing calls – 5%
THE QUALIFIED CANDIDATE WILL HAVE EXPERIENCE IN THE FOLLOWING AREAS:
5 years of project management experience required
3 years of supervisory/management experience required
2 years of administrative experience required
MINIMUM EDUCATION REQUIRED/PREFERRED:
Bachelor’s in Business, Project Management or Program Management required
Project Management Certification (CAPM or PMP) preferred
KNOWLEDGE, SKILLS, AND COMPETENCIES:
Team player who is willing to embrace new ideas and demonstrate an ability to change and grow as required by the position.
Skilled communicator with strong organizational abilities.
Strong verbal and written communication skills, and effective listing skills
Excellent project management skills, with an emphasis in managing collaborative projects
Demonstrated ability to work effectively at all levels and across the organization
Strong organizational, planning, prioritization and outstanding attention to detail
Excellent time management skills. Ability to successfully manage projects and assignments with competing priorities, deadlines and demands]
Demonstrated ability to apply logic and reasoning to break down a situation or problem, evaluate potential outcomes and risks to arrive at a solutions
Sound budgeting, financial strategizing and planning knowledge
Demonstrated ability to supervise and direct the work of others in a cross functional multi- disciplinary team
Multilingual or bilingual speaker preferred
About Shriners International
Shriners are a brotherhood of men committed to family, engaged in ongoing personal growth, and dedicated to providing care for children and families in need. Our backgrounds and interests are diverse, but we are bound together by our shared values and a desire to have fun, do good and build relationships that can last a lifetime.