As the chief executive officer of a dynamic small-staff association with a global scope and great growth potential, the Executive Director is responsible for the administration of the organization and is involved hands-on in the day-to-day management of the association’s programs, while also providing leadership in identifying priorities and objectives, supporting member committees, and ensuring PHAP’s financial and organizational viability and growth through resource mobilization.
For this role, PHAP is seeking someone who is ready to take on the challenge of building up a sustainable global association in the complex area of humanitarian action.
Develop strategic options for organization growth and sustainability for consideration by the Board of Directors;
Establish goals, objectives, and operational plans, in line with the strategic direction confirmed by the Board;
Effectively communicate regarding the strategy and objectives to ensure a shared vision across a very diverse membership;
Provide structure, support, and inspiration to encourage contributions from member volunteers;
Lead and motivate staff, as the association grows.
Participate actively in strategic planning with the Board of Directors;
Ensure that the Board of Directors is proactively and fully informed through proper internal communications, including preparation for board meetings and orientations as well as periodic management reports;
Work with Governing Members and the Board to identify needed committees and other governance structures, develop terms of reference, and recruit volunteers;
Develop relationships with member volunteers, establish pathways for engagement, track participation, and support leadership development;
With the Board, identify needed governance policies, prepare proposals for Board review and approval, and set up systems for implementation;
Facilitate the governance with effective information and document management.
Marketing and Communications
Create and implement marketing and communications plans to promote membership recruitment and retention and thereby ensure the long-term core sustainability of the association;
Leverage the association’s AMS/CRM to maximize the reach and effectiveness of marketing and communication efforts;
Promote interest and participation in the activities and programs of the association through appropriate communications such as newsletters, social media, and website updates.
Core and Program Operations
Manage membership applications, inquiries, and core member services;
Manage all current programs, projects, and activities, including (but not limited to):
Ensure an active and valuable exchange in the online PHAP Community, working with the relevant committee and member volunteers;
Maintain an active calendar of online events/webinars, provide or coordinate the needed communications and technical support, and support the Events Committee in planning such activities;
Plan and implement surveys and other sector research projects, including the PHAP Benchmarking survey;
Administer the ongoing delivery of certifications in the existing six thematic areas of the PHAP Credentialing Program, and develop and implement plans and procedures for their maintenance and further development, as needed.
Identify and act on opportunities to delegate tasks, while retaining detailed knowledge of how processes and procedures are carried out in practice, to serve as a back-stop and provide effective monitoring;
As the association grows, plan for future staffing requirements and determine the experience, skills and personnel qualities needed to effectively deliver programs and services.
Drive efforts to raise funds from external sources – donor governments, foundations, etc. – leveraging the Board as needed;
Further develop and explore new internal revenue sources, such as providing additional services on a cost-recovery basis, in order to broaden the sustainable self-generated funding base of PHAP.
Finance and Administration
Work with the Board of Directors to prepare a comprehensive annual budget;
Administer funds in accordance with the approved budget, and approve expenditures within the authority delegated by the Board;
Monitor the cash flow of the organization and, with the Board Treasurer, provide the Board with regular reports on the revenues and expenditures of the organization;
Working with an external accounting firm and the Board Treasurer, ensure that sound bookkeeping and accounting procedures are followed, and that they are in compliance with applicable regulations;
Oversee the billing and collection of membership dues;
Ensure PHAP’s files and records are appropriately safeguarded and managed;
Keep informed of the regulations applicable to international non-profit associations (aisbl) in Belgium and ensure that the association remains in full compliance;
Manage staff and volunteers, updating human resources policies, procedures, and practices as needed, as the association grows.
The ideal candidate will bring the following:
Leadership and management experience with a professional association or other non-profit organization, including experience of working with a Board of Directors. CEO/ED experience preferred but not required;
Knowledge and experience of non-profit financial management, including developing financial plans and managing resources;
Experience of having driven the successful start-up or expansion of an organization or program;
Business acumen and proven ability to design and implement programs to be relevant and financially sustainable for the long term;
Ability to engage participation from all levels, and generate passion for the association’s work, both internally and externally;
Strong self-motivation, with exceptional organizational and time management skills;
Strong staff management and volunteer leadership skills and the ability to work and lead effectively in a remote and globally dispersed team environment;
Experience procuring grants, delivering grant objectives, and satisfying reporting requirements;
Experience working with standard word processing and spreadsheet programs, contact relationship management (CRM) systems, and email marketing tools (sophisticated technical competency a plus);
Clear and effective communication and presentation skills (written and oral) in English;
Competency in French language (level B1). Professional competency in other languages a plus.
Target start date: 1 July 2021 (flexible)
Time commitment: Full-time position
Work location:Flexible – fully remote/work from home. Candidates are expected to provide their own workspace, at least for the first year. Candidates in any location around the world will be considered. A strong and reliable internet connection, however, is essential.
Travel:While no travel is envisaged in 2021 and limited travel in 2022, travel is expected to be up to 50% in future years (including intercontinental travel).
Compensation and benefits: Salary for the first year is in the range of 3,000 – 3,800 euros gross per month (36,000 – 45,600 euros gross per year), with likelihood of significant increase to be negotiated based on successful resource development. The detailed parameters of the contract and benefits package will vary based on work location.
How to Apply
Submit a brief cover letter and CV to email@example.com. Please use the following format for the email subject line: “ED job application – LASTNAME, Firstname”.
Application deadline: Wednesday, 7 April 2021
Telecommuting is allowed.
About International Association of Professionals in Humanitarian Assistance and Protection (PHAP) aisbl
The International Association of Professionals in Humanitarian Assistance and Protection (PHAP) is an individual-based professional association bringing together all parts of the humanitarian sector, including staff of local and national disaster management agencies and civil society organizations, national and international NGOs, UN agencies, donor governments, and others. Founded in 2010 as an international non-profit organization with its legal seat in Belgium, the association now has a global network of 50,000 people, of whom around 1,000 are full members, with a majority based in Africa, Asia, and the Middle East. Following the impact of the COVID-19 pandemic on the activities of the association, PHAP is re-focusing on developing its core services, primarily online for the time being, and is looking for a new Executive Director to take this process forward and build a sustainable organization that can fulfill its mission on a larger scale – strengthening the capacity and professionalism of humanitarian practitioners worldwide.