Details
Posted: 22-Jul-22
Location: Nationwide
Type: Full Time
Preferred Education: 4 Year Degree
Categories:
Meetings/Expositions/Events
Associations International is a full-service association management firm providing services and support for international and domestic associations. We focus on the needs of each of our partner associations, helping them build their membership, promote their missions, and support their value.
Above all, we nourish their ability to grow. We hire diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team. We pride ourselves on creating a culture of respect and belonging and are proud to have been named a Best Places to Work in Kentucky award recipient from 2013-2021.
ABOUT THIS ROLE
At Quest Oracle Community , you will join an exciting team dedicated to creating a digital community and online experience that is changing the way users of Oracle enterprise software solutions share and learn.
As Senior Events Manager, you will have a major impact on developing Quest’s platform roadmap, working cross-functionally to ensure that business objectives/priorities are supported via effective project planning, vendor oversight and implementation. Strong project management skills are a must, as is the ability to dive deep into systems architecture design, features, and functionality without losing sight of strategic business objectives. This role is also responsible for establishing an effective end-to-end roadmap process from requirements intake to solution design and delivery.
You will work in a fast-paced environment managing multiple projects at once. You should have a love of learning, and a propensity to solve problems (not just find them) often technical in nature. This is a big-impact, high visibility role that will give you fantastic experience building and scaling a customer-centric, technology-forward company!
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Serve as the lead for all in-person and virtual Quest events.
- Lead cross-functional project team including meetings, agendas, internal and external checklists, and timelines which shall include all deliverables, expectations and tasks associated with Quest events.
- Lead the development of event budget and manage budget tracking functions.
- Manage food and beverage functions, room sets, A/V orders, etc. for events as well as onsite fulfillment of the orders.
- Create room set diagrams for events.
- Track hotel room night pickup, hotel rates and other hotel data for historical and contract purposes.
- Prepare events-related updates for board meeting materials as assigned.
- Prepare meeting planner guides for staff prior to Quest events to include event logistics, contact information, production schedules, etc.
- Provide staff with information and planning materials for the Quest events.
- Anticipate event needs, establish priorities, and implement effective course of action with staff, venues, third parties, etc. in an extremely timely and accurate manner.
- Evaluate events-related contracts and hotel/venue event orders to ensure they accurately reflect requests and needs.
- Assist with the development of guidelines, venue contacts, etc. for exhibitors.
- Negotiate and manage vendors including but not limited to: General Service Contractor and Lead Retrieval Services. Handle all communications with vendors, reconcile invoices and request payments in a timely fashion.
- Work with General Service Contractor to manage all aspects of the expositions, including move-in schedules, exhibitor install and dismantle, move-out, and exhibitor activities.
- Other duties as assigned.
- An undergraduate degree
- Five + years of event management/planning and food & beverage management experience
- Ability to travel to Quest events
- Ability to regularly work in Eastern Time Zone
- Demonstrated professional, effective writing skills and polished verbal skills
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Experience with managing logistics and food & beverage functions for large-scale events
- Experience working with clients and third-party vendors
- Experience working with a membership-based organization or association
- Experience using a booth placement and lead retrieval system/provider
WHY JOIN ASSOCIATIONS INTERNATIONAL?
- Flexibility: remote, hybrid, and in office options
- Competitive compensation: based on skills and experience
- Benefits: Full benefit package including medical, and company paid dental, vision, long-term disability, and life insurance
- Retirement: 401(k) plan which includes company contributions
- Time Off: Comprehensive time off to do the things you love including holidays, vacation, sick, and floating holidays.
- Culture: Best Places to Work in Kentucky award recipient 2013- 2021.
Associations International is committed to creating a diverse environment and is proud to be an equal opportunity employer. AI recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you have a disability or special need that requires support in applying, please reach out to our HR team at 859-219-3567.
