The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive specialties in medicine today. SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists, and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $10 million, and assets of nearly $17 million.
SIR is seeking a highly motivated and detailed oriented individual with extensive experience planning Scientific or Medical Meetings to join SIR as our Annual Meeting Program Manager. In this position, you will be responsible for organizing the full life cycle of the programs offered by SIR. You will also play an integral role in the planning and successful execution of the SIR Annual Meeting. You will work closely with the volunteer planning committee in this highly visible position. In this position, you will be working closely with all stakeholders of SIR's programs and events. You will be the main point of contact for SIR members and speakers who have questions regarding abstracts, events, and programs. This position requires strong relationship-building skills to facilitate cross-department collaboration and provide direction to internal staff during the meeting.
Essential Functions and Responsibilities:
As a key contributor to a successful annual meeting the Annual Meeting Program Manager will:
Serves as primary contact for all confirmed speakers and session coordinators for the SIR Annual Meeting for ~500 speakers. Provides exceptional customer service to all speakers.
Manages the efforts of the physician-led Annual Meeting Program Committee; including the preparation and dissemination of bi-weekly conference call agendas and supporting materials for committees and staff.
Responsible for managing and implementing the development of all curricular content and planning materials for the SIR Annual Meeting/ ~200 sessions.
Manages the Annual Meeting scientific abstract process (Cadmium); 1600+ submissions, coordinating the blinded, peer-reviewed review and notification process.
Creates session schedule based on room logistics and content distribution across the meeting. Determine potential scheduling and content conflicts and work to alleviate these issues.
Manages and oversees the data integrity of faculty information within the Society AMS and various Annual Meeting databases.
Manages all speaker communications and presentation logistics resulting in a seamless run of show before, during, and after.
Collaborates with the Publications department to oversee the production of the JVIR Annual Meeting Supplement.
Secondary Functions and Responsibilities:
Provides on-site support to Faculty at the Annual Meeting
Manages possible virtual or hybrid meeting components, including coordinating and ensuring platform-specific timelines
Tracks and monitors key performance indicators such as registration trends and revenue. Provide weekly updates to key staff
Knowledge, Skills, and Abilities:
Ability to appropriately interact at various levels, from junior staff through to senior management, within the organization, and as well with physician volunteers and multiple vendors in a member-service environment.
Strong oral and written communication skills
Able to maintain high-quality standards and meet deadlines under a heavy workload; able to work independently with minimal supervision as well as in a team environment, and use independent judgment in addressing competing priorities
Brings agility and creativity to respond to a rapidly changing meeting environment
Ability to manage multiple projects effectively, i.e., meets deadlines and stay within budget.
Knowledge of Microsoft Office Suite, association databases, and web applications is preferred.
Must be willing and able to travel to meetings and other activities related to the position
Ability to work outside regularly scheduled office hours
4-year college degree or equivalent experience
3-5 years of direct experience in scientific meeting management
Strong background in scientific program abstract management preferred
Project management experience required
Association experience is strongly preferred
CMS/AMS knowledge a plus
Cadmium experience is a plus
Virtual/online meeting experience is a preferred skill
CMP and/or DES certification is a preferred skill
Working Conditions and Physical Requirements: Small, fast-paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email, and other mediums. Normal sitting and standing activities for an office environment. Some travel primarily for Annual Meeting.
Special note regarding COVID-19: SIR employees are currently working in a hybrid or remote fashion and will have the ability to continue to work with a flexible arrangement based on business needs.
This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required.
SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting and competitive specialties in medicine today.
SIR is a 501(c)(6) professional association that supports more than 8,100 interventional radiology physicians, trainees, medical students, scientists and clinical professionals. SIR is also comprised of SIR’s 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $12.6 million, and assets of nearly $17 million.