• Comprehensive Benefits Package (See Website)
• Salary commensurate with experience
• Immediate opening
• Approximately 30% travel
• In-Office Position w/ Work From Anywhere (WFA) Days
• Vaccine Update: For the health & safety of all employees, NACS has mandated the COVID-19 vaccine for all staff unless a medical or religious exception is applicable. This is the most effective way to protect the health and safety of all staff.
• No relocation assistance is available for this position.
4 Year Degree
We are seeking a motivated, organized and driven professional to join our meetings team. As meeting manager, you will play a leading role in managing key events for the organization. This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and coordinate both internal and external teams efficiently to meet organizational goals and expectations.
The Meetings and Events Manager oversees the logistical planning and preparation of NACS meetings and events as directed, including:
Plans, coordinates and implements all aspects of assigned meetings, special events, and conferences throughout their entire life cycle
Negotiates and contracts various venues, vendors and services as they relate to NACS events
Organizes all event details both internal and external and communicates to all stakeholders
Delivers outstanding customer service, both external and internal
Communicates with NACS most engaged members and VIPs regarding attending events, responding to member inquiries and fulfilling requests
Provides onsite support for meetings and events both domestic and international
Executes assigned NACS Meetings on or under budget
Lead planner on approximately 5 NACS events annually, which may include international events and range from small intimate dinners to large-scale tradeshows
Manages venue selections to include destination/venue research, site selection and contract negotiations for any given event
Coordinates all meeting logistics for assigned events – develops timelines, manages hotel/travel/registration inquiries/customer service, event confirmations, creative event design, graphic designs, AV requirements, transportation, staffing plans, badge/tent card production, shipping (domestic and international), etc.
Coordinates registration processes with IT and Marketing for each project
Leads and project manages cross functional project teams to ensure seamless execution of each meeting or event
Ability to work independently and cross functionally depending on the project
Event budget development and ability to meet or exceed budget for each assigned meeting or conference
Manages equipment orders, supply orders, graphic and print orders and shipping procedures for meetings
Ability to manage multiple vendors per event to include facilities/venues, General Contractor, Stage Production company and Destination Management Company
Ability to manage multiple projects at once and deliver in a timely and organized manner
Manages post-event procedures including invoice reconciliation, final budget reports and post event data reporting and survey distribution
NACS Show: primary responsibilities may include Executive Committee/VIP transportation, CEO Dinner, Supplier Board Dinner and Hunter Club Lounge staffing. Other responsibilities as needed
Thinks creatively to design overall event experiences from décor, entertainment, attendee amenities, logistical flow, room set ups, incorporating emerging industry trends and expanding on attendee networking opportunities
In depth understanding of food and beverage and intimate knowledge working with BEOs
Provides pre-event and onsite support at other NACS meetings as needed
Willingness to accept all other duties as assigned
Required Experience, Knowledge and Skills
Minimum 5 plus years of meeting planning experience. Hospitality and event management background a plus. Association experience preferred.
Strong customer service, organizational and hospitality skills
Passion for executing outstanding, creative and innovative meetings
Strong attention to detail
Ability to drive projects from inception to completion with little oversight
Understanding of customer database applications (CRM) a plus
Understanding of budget and accounting processes
Ability to travel heavily throughout the year (approx. 30%), both domestic and internationally
NACS advances the role of convenience stores as positive economic, social and philanthropic contributors to the communities they serve. The U.S. convenience store industry, with more than 154,000 stores nationwide selling fuel, food and merchandise, serves 160 million customers daily—half of the U.S. population—and has sales that are 10.8% of total U.S. retail and foodservice sales. NACS has 2,100 retailer and 1,750 supplier members from more than 50 countries.
NACS serves the convenience and fuel retailing industry by providing industry knowledge, connections and advocacy to ensure the competitive viability of its members' businesses.