The Membership Database Manager will be a key contact for internal and external users of iMIS. The Manager will build and run reports, maintain data integrity, and work with all aspects of the membership database. ACTE is currently undergoing an upgrade from iMIS desktop to the cloud-based iMIS EMS, and the Membership Database Manager will assist in working with consultants and staff to ensure a smooth transition to the new system.
Run/Build iMIS reports and queries/IQAs
Analyze database issues and develop solutions
Maintain data integrity in iMIS
Coordinate State & Region conference registration (including online) set up
Assist with on-site meeting registration
Run Monthly G/L reports & reconciliation of iMIS to G/L
Distribute state, division and region meeting rosters to state leaders/VPs
Create invoices in iMIS, confirm and track payments for sponsorships, eblasts, advertising, follow up on open balances
Run monthly billing for individual, Educational Institution, Corporate, and Affiliate members
Review/Proof iMIS batches including error correction
Run membership rosters
Complete monthly State Financial Detail process to distribute dues to state affiliates
Review ShopACTE (bookstore) orders
Reconcile monthly ShopACTE (bookstore) inventory
Add new inventory to iMIS and make inventory adjustments
Process quarterly ShopACTE (bookstore) royalty payments
Fulfill requests for membership information promptly
Process manual credit card charges and refunds (serve as back up)
Month Close process in iMIS (serve as back up)
Enter and approve ACH transactions (serve as back up)
A/R batch processing (serve as back up)
Process membership batches (serve as back up)
EXPERIENCE, SKILLS AND QUALIFICATIONS:
5-8 years minimum experience working in iMIS and database administration required
Knowledge of building IQA’s (iMIS report query)
Strong communication, organizational, analytical and customer service skills
Ability to work with minimal supervision
Ability to work with volunteer leaders and outside vendors
Experience implementing new/upgraded technology systems preferred
Ability to work in the office in Alexandria, VA at least 1 day per week; travel to events within the US 3-4 times per year
Bachelor’s degree preferred, or any combination of education, experience, and training equivalent to a Bachelor’s degree
ACTE is the nation’s largest not-for-profit association committed to the advancement of education that prepares youth and adults for successful careers. ACTE represents the community of CTE professionals, including educators, administrators, researchers, school counselors, guidance and career development professionals, and others at all levels of education.
This is a full-time, salaried, exempt position with an annual salary range of $70,000-$75,000, depending on experience. Benefits include, but are not limited to, a flexible, business-casual work environment; health, dental, vision, life and disability coverage; 401(k) employer match; paid sick leave; 15 days of paid time off, with more time available after three years of employment; most federal holidays off; and the week off between Christmas and New Year.
About Association for Career and Technical Education
ACTE’s mission is to provide educational leadership in developing a competitive workforce. We strive to empower educators to deliver high quality CTE programs that ensure all students are positioned for career success. ACTE is committed to enhancing the job performance and satisfaction of its members; to increasing public awareness and appreciation for career and technical programs; and to assuring growth in local, state and federal funding for these programs by communicating and working with legislators and government leaders.
We have a great team of 30 staff. Our headquarters is located in Alexandria, VA, although many staff work remotely or split time between the office and home. We are proud to offer a supportive working environment with competitive salaries and generous employee benefits.