Location: 12999 E. Adam Aircraft Circle; Engelwood, CO 80112
Type: Full Time
Salary: $50,000 - $60,000
Administrative, Clerical, Support
8% Bonus Potential
Are you looking for an opportunity for advancement in a collaborative work environment that offers work-life balance and excellent benefits? The Society for Mining, Metallurgy & Exploration Inc. (SME) hires and rewards great people who are passionate about serving our members. We offer competitive compensation and benefits as well as distinctive benefits like a Safe Harbor 401(k) and Company Match 401(k) plan, flexible work schedules including a 9/80 Work Schedule, and Winter Break from December 24th – January 1st.
SME, www.smenet.org, is a scientific and technical society (501(c) (3) corporation) whose more than 13,000 members globally in more than 100 countries. SME members include engineers, geologists, metallurgists, educators, students and researchers focused on innovations in mining engineering. SME nurtures a professional community, develops technical content, and provides networking and educational opportunities for the mining industry.
TITLE: Awards and Scholarship Coordinator
WORK TYPE: Full-Time Exempt
LOCATION: 12999 E. Adam Aircraft Circle; Englewood, CO 80112
PAY RANGE: $50,000 - $60,000 DOE
BONUS: 8% bonus potential based upon achievement of defined goals
401(K): 3% automatic safe-harbor match plus 80% elective deferral match of the first 5% contributed by the employee
BENEFITS: Medical, Dental, Vision, FSA or HSA, Short-Term Disability Insurance, Employer Paid Life Insurance, Employer Paid Long-Term Disability, Travel Assistance, and Employee Assistance Program. Sick, Vacation, and Holidays including Winter Break office closure from 12/24-1/1. Flexible Work Schedule Options including, flexible start times from 6:00am – 9:00am, 9/80 Work Schedule
SME is seeking a highly organized and detail-oriented individual to join our team as an Awards and Scholarship Coordinator. This role will be responsible for managing the entire awards and scholarship process, from application collection to selection and distribution. The ideal candidate will have excellent communication skills, strong project management abilities, and a passion for recognizing and supporting the achievements of association members.
Develops, implements, and oversees the awards and scholarship process, working with all committees to select recipients for 58 awards and 22 scholarships annually.
Establishes selection criteria, eligibility requirements, and application procedures.
Coordinates with internal stakeholders to ensure alignment with association goals and objectives.
Maintains an up-to-date database of awards and scholarship recipients.
Compiles the list of selected recipients for SME Board approval.
Coordinates the review and evaluation of applications, ensuring confidentiality and integrity throughout the process.
Facilitates meetings and discussions among selection committees to determine winners.
Notifies award and scholarship recipients and coordinates their attendance at the SME Annual Conference & Expo functions (VIP registration/seating). Notifies unsuccessful scholarship applicants.
Collaborates with the marketing team to promote the awards and scholarships through various channels.
Writes the script and program, creates a PowerPoint presentations for the annual dinner.
Orders, proofreads, and packs all necessary awards for the Annual Conference.
Provides training to Volunteers on the process, follows up to ensure deadlines are met, ensures that recipients meet eligibility criteria, and answers questions.
Maintains list of Awards and Scholarship Committees in Association Management System.
Prepares certificates of recognition for presentation at the SME Annual Conference & Expo.
Reviews vendor invoices and submits for payment.
Requests checks for scholarships and awards as needed for those that carry a monetary prize.
Unpacks awards and prepare them for presentation during SME Annual Conference & Expo.
Coordinates VIP photo shoot prior to Annual Awards Banquet and provide photos to recipients when available.
Adds new awards and scholarships/make updates to online portal as needed.
Education and Experience:
S. Diploma/GED and two or more years of administrative or relevant experience
Expert Microsoft Office skills
Exceptional organizational and project management skills
Excellent written and verbal communication abilities
Strong attention to detail and ability to maintain accurate records
Association experience is a plus, but not required
Travel may be required for SME’s Annual Conference.
The above qualifications and requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.
Please submit a cover letter expressing why you are interested in this particular position, including how your experience is related to the duties of the position and a resume to firstname.lastname@example.org. No relocation expenses provided.
In principle and in practice, the Society for Mining, Metallurgy & Exploration (SME) and all its leadership value and seek diverse and inclusive participation within the mining and minerals community. SME promotes involvement and expanded access to leadership opportunity regardless of race, ethnicity, gender, religion, age, sexual orientation, nationality, or disability.SME is committed to creating an environment that draws upon the strength of the diversity of our Board and Committee leaders to meet and exceed the expectations of our members and customers.