Have you begun or are looking to start your career in the association space?  Would you like to develop a passion for working with member associations and furthering their profession?  Are you looking for your next challenge with an association that is in growth mode?  Our opportunity is the kind that doesn’t come around very often.

NIGP is on the hunt for a Events & Programs Specialist to join our team.   This is an entry level opportunity.

A talented professional to join our dynamic group of professionals that will be deeply dedicated to advancing our members profession.  While work experience and educational preparation are certainly important, we don’t just hire the best resumes, we hire talented individuals that are a great fit for our culture and values first.

We are looking for someone who wants to learn and grow their career, they should have an entrepreneurial spirit, a be inclined to ask questions.  An individual that brings with them new ideas and is not afraid to be a part of success.

The Events & Programs Specialist is supports our Events and Content Delivery team with a focus on the overall data management and logistics necessary to produce courses and events.

Your Key Responsibilities will be:

Events and Content Delivery Support (75%)

• Data entry and database management of all courses, including building courses and ensuring a professional and accurate web presence
• Manages the distribution of supplemental course material and book orders for all courses
• Coordinates and implements marketing and communication efforts with the Marketing team to meet course minimum requirements
• Assists with monitoring and responding to inquiries from customers, trainers and coordinators
• Provides overall logistical support for NIGP courses, meetings, and events – in-person, virtual and hybrid
• Provides general administrative support to the Events team as needed

Financial Support (10%)

• Processes Exhibit invoices for Forum Exhibitors and serves as liaison for all customer inquiries
• Maintains billing support relationship with third party exhibit sales provider, providing appropriate reporting as necessary
• Tracks payments and works collaboratively with third party sales provider to ensure collection of all outstanding invoices
• Reconciles department credit card and provides appropriate backup to accounting

Other Duties (5%)

• Participates fully in cross-functional teams
• Perform other duties as required

Your Ideal Skills and Abilities:

• Experience with MS Office and AMS databases
• Exceptional customer service skills
• Excellent time management skills with the ability to prioritize and manage multiple projects, and meet deadlines
• Good organizational and problem-solving skills
• Strong attention to detail
• Excellent verbal/written communication skills
• Ability to maintain excellent interpersonal relationships
• Reliable and dependable
• Ability to maintain composure and stay calm in stressful situations
• Must be able to work collaboratively, as well as independently

Your Minimum Qualifications are: 

Any combination of education, experience, and training equivalent to:

• Associates Degree; Bachelor’s Degree preferred (experience considered)
• Two years of administrative support experience, especially in an association environment
• Some travel may be required

Effective August 1, 2023, NIGP will be 100% virtual for most employees.  We will retain offices in the Herndon area for employees who are local and within a commutable distance (under 100 miles).  This is the office where NIGP employees gather for events. 

NIGP is an Equal Opportunity Employer, that values the strength diversity brings to the  workplace.  Individuals with Disabilities and Protected Veterans are encouraged to apply.  

EOE M/F/D/V are encouraged to apply.

About NIGP

NIGP: The Institute for Public Procurement. Developing, supporting and promoting the public procurement profession through premier educational and research programs, professional support, technical services and advocacy initiatives that benefit members and constituents since 1944. With over 3,000 member agencies representing over 15,000 professionals across the United States, Canada and countries outside of North America, the Institute is international in its reach. Our goal is simple (though maybe not so easily attained): recognition and esteem for the government procurement profession and its dedicated practitioners. NIGP is currently using a hybrid work model. Most of our employees can work 100% virtual depending on their job. We do have offices in the Herndon, Virginia area where we do gather for employee events.

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