Position Summary
The Governance Administrator supports the Governance Team by coordinating and delivering work for the Board of Directors, board committees, and related governance groups. This role works closely with leadership and stakeholders to ensure strong governance practices and accurate documentation, while managing logistics, records, and communications for governance activities.
Key Responsibilities
Coordinates meetings and materials for governance-related groups, including agenda preparation, meeting minutes, and action item tracking.
Maintains accurate volunteer records, service terms, and nomination processes in governance systems.
Drafts documents, reports, and communications to support board activities and initiatives.
Assists with onboarding and offboarding of Board and committee members.
Supports the Board President with scheduling, travel logistics, and meeting preparations.
Manages annual board documentation, recognition programs, and governance calendars.
Reconciles credit card transactions for the Organizational Services team.
Tracks project progress and follow-ups using project management tools.
Staffs certification exams and performs other duties as assigned.
Qualifications
Bachelor’s degree or equivalent experience required.
Three to five years of experience in governance support or administrative roles.
Knowledge of nonprofit or board governance environments preferred.
Proficient in Microsoft Office, Adobe Acrobat, project management, and video conferencing tools.
Strong communication, coordination, and relationship-building skills.
Highly organized, self-directed, and detail-oriented.
Must maintain professionalism and confidentiality.
Willingness to travel up to 5% of the time (three weeks or less per year).
Work Environment
This position involves regular verbal communication and computer use, with occasional standing or movement.
Visual focus is required.
The work environment is typically quiet to moderate in noise level.
This description does not create an employment contract, implied or otherwise, and reflects an at-will relationship.